Searching My Archive

OVERVIEW

Learn how to search and retrieve your personal emails and attachments. Please note that the advanced search functionality is only available for the "Messages" views.

In all searches, there is an "AND" relationship implied between all the search fields listed above.
In all search fields (except Date range and Folders), you can use "OR", "AND", and "," operators between search terms if you are searching for multiple terms.

ADVANCED SEARCH

You have the ability to thoroughly search your personal archive with the advanced search option which gives you access to several fields for better search refinement. The following fields are displayed on the advanced search popup window:

        * Start date / End date. For the date range, you can either manually specify a date or browse through the calendar by day, month or year. You can also use the "Today" button if you are looking for messages sent or received "today", as illustrated below.
        * Sender(s).
        * Recipient(s).
        * Any Address: Field where the email address(es) mentioned is either a sender OR recipient.
        * Subject.
        * Body: Has Words / Does Not Have Words
        * Attachments: Has Words / Does Not Have Words.
        * Folders (A list a folders is available for GroupWise users using folder replication).

Once you are done populating the desired fields, click on the search button at the bottom of the left-hand pane to perform the search.

Wildcards query operators

You can use wildcard operators to locate messages and/or attachments based on partial terms.  You can use the asterisk ( * ) operator to locate messages and/or documents that contain specified partial terms.  For example:
    
             pay* - Denotes any term that begins with “pay” (such as “pay”, “payday”, or “payee”).
    
            *@acme* - Denotes any term that contains the strings “@acme” (such as “acme.com or jo@acme.co.uk).
    
            43931* - Denotes any term that starts with the sequence “43931” (such as “43931.00” or 43931226).
    
You can use the question mark (?) operator to locate messages that contain a specified term, with a given character replaced.  For example:
    
            “???? ???? ???? ????”- Denotes any term that contains four sets consisting of four characters each with a single space between sets (4417 1234 5678 9012, a common format for credit/debit card numbers”).

            “???\-??\-????” - Denotes any term that contains a set of three characters, followed by a dash, followed by two characters, followed by a dash, followed by three characters (i.e. 123-45-6789, a common format for U.S. social security numbers). See the section below “Searching for Terms that Contain Reserved Characters” for the explanation of “/” use. 

            ?inks - Denotes any term that contains any character proceeded by the string “inks” (such as “links” and “rinks”).
    
            “well gra?e?” - Denotes any phrase beginning with the term “well” followed by a space and then a term that contains the string “gra”, followed by any character, followed by the letter ‘e’, followed by any character (such as “well graded” and “well grates”).


Screenshot - Advanced search




Screenshot - Advanced search - Date range