Large Exports

OVERVIEW

The archive system supports exports that contain up to 15,000 messages* or 3.5 GB* of data. To export  greater than 15,000 messages or 3.5 GB of data, you can break the search down into more data sets and export those messages separately. In general, we recommend breaking the search results out by date range.

    EXAMPLES

        * To export all mail sent between July 1st and August 31st (20,000 messages).
                - Create a search for all mail sent between July 1st and July 31st (10,000 messages). Export results.
                - Create a search for all mail sent between August 1st and August 31st (10,000 messages). Exports results.

        * To export all mail sent in 2008, 2009, or 2010 where jdoe@acme.com was the sender or recipient (85,000 messages).
                - Create a search for all mail sent between January 1st, 2008 and June 30th, 2008 where jdoe@acme.com was the sender or recipient                 (14,000 messages). Export results.
                - Create a search for all mail sent between July 1st 2008 and December 31st 2008 where jdoe@acme.com was the sender or recipient                 (16,000 messages).
                - Repeat for 2009 and 2010.

    HINT

    Given that message volumes vary over time, it may take some experimentation to find the optimum time interval for large exports.  Many             users find that it is best to begin by searching for the full result set (even if it exceeds the size limitations) and using the systemís filter             functionality to determine the best intervals (e.g. confirm how many messages would be in each export if I broke them out by week vs. month     vs. quarter vs. year).  After identifying the best interval, one would then create distinct searches for each, and export accordingly.