Configure Your Microsoft Exchange 2007 Environment

The archive uses the envelope journaling system to capture a copy of every message sent or received. SMTP collection will capture, index, and archive emails up to 75MB in size by default.

Step 1 - Configure SMTP Collector in the Hosted Archive Service

First, you will need to setup the SMTP collector in the archive service interface.

    1. Login to your Archive account as the Account Administrator (AO).
    2. Select the Collectors tab in the administration section of the UI.
    3. Select Configure SMTP collector - This screen will display your unique Journal address.
    4. Copy this email address or use in the Exchange 2010 Mail Enabled Contact setup. Take note of the domain used in your email address, you will need it to set up the Exchange Connector later in this process.

Admin - Collectors tab

Collectors - Configure SMTP collector

* Add your mail server(s) public IP address(es).

    5. Select the 'Add Trusted Network' button.
    6. Enter the IP as a range (example
    7. Click on Create.

Before commencing please confirm that your mail server IPs are listed under "SMTP Trusted Networks" within your archive accounts SMTP collector configuration. Failure to ensure all are correct will result in mail not being archive by the Cloud Archiving service.

Collectors - Add trusted network

Collectors - IP range

Step 2 - Create a Mail-Enabled Contact

This step configures the Journal Receiver address on your Exchange 2007 server. This is the unique address to which all mail will be sent for your archiving account.

    1. Open the Exchange Management Console.
    2. Expand Recipient Configuration, and then Mail Contact.
    3. Click New Mail Contact, and then choose Next.
    4. Choose an OU as applicable and enter the following details for your new user:

            * First Name: <YOURARCHIVEPROVIDER>
            * Last Name: ARCHIVE

    5. To set the address, click Edit next to External Email Address.
    6. Enter the Journal Address copied when setting up the SMTP collector.
    7. Click New to create this contact.

We recommend hiding this contact from your Global Address list. To do so:
    1. Right-click and select Properties for the newly created user "<YOURARCHIVEPROVIDER> ARCHIVE".
    2. Tick the option labelled Hide from Exchange address lists.

Step 3 - Create dedicated SMTP Connector

To reduce the load on any up-stream services you may use, we recommend setting up a separate SMTP connector for your archiving journal receiver. Please, do the following in your Exchange environment:

    1. Expand Organization Configuration and select Hub Transport within the management console.
    2. Select the Send Connectors tab.
    3. Right-click and select New Send connector...
    4. This will open the "New SMTP Send Connector" wizard.
    5. Enter <Yourarchiveprovider> Archive Mail as the name of the new connector and select Custom as the intended use.
    6. Click the Add... button to specify an address space.
    7. Enter the domain of your journal address and set the Cost to 1 ensuring Include all subdomains is ticketed.
    8. Click OK, Next, Next, Next and New to create the connector.

We recommend setting TLS on this connection, to ensure your internal mail is encrypted whilst traveling over a public network.
    1. To configure this right-click on your new created Send Connector and select Properties.   
    2. Select the Network tab.
    3. Select "Enable Domain Security (Mutual Auth TLS)".

Step 4 - Configure Journaling

    1. Under Organization Configuration and then Hub Transport, select the Journal Rules tab.
    2. Right-click and select New Journal Rule.
    3. Enter <Yourarchiveprovider> Email Archiving as the rule name.
    4. Click Browse to choose the <Yourarchiveprovider> Archive contact as the Send Journal Reports to:address.
    5. Ensure the Scope is set to Global.

            * If your configuration demands journaling only for specific users, please check the option Journal messages for recipient and select the intended users using the Browse option.

    6. Ensure that the Enable Rule option is checked.
    7. Click New.

Your archiving account now has been configured. if you have any questions about your setup or would like to discuss the process in more detail please contact your archiving support team.

* Additional Information Links:

    * Microsoft: Understanding Journaling
    * Microsoft: How to configure premium journaling
    * Microsoft: Exchange 2007

Video - Exchange/SMTP collectors